Of all SIAG activities, the SIAG conference is typically the most important. It serves as an opportunity for existing SIAG and SIAM members to network and share their research with each other and their broader communities, as a celebration of advances in the field fostered by the SIAG and its leadership, and as a crucial recruitment tool to welcome new members who share the research and other professional priorities of the SIAG.
In recognition of the important role played by each SIAG conference, SIAM’s professional conferences staff offers the following options for conference site selection:
- Placement at a hotel or other conference venue in the U.S. or Canada;
- Placement on a university campus in the U.S. or Canada; and
- Placement at a hotel, university campus, or other conference venue outside of the U.S. or Canada.
By decree of SIAM’s Board of Trustees, to maintain uniformity of experience across all of the site options listed above, the following services will be provided by SIAM regardless of site:
- SIAM’s conference management system, including management of abstracts and communications with submitting authors as well as program documents prepared from submissions; and
SIAM’s website services, with the official conference website on siam.org.
Most SIAM conferences are placed at a hotel or other professional conference venue in the U.S. or Canada. In this case, the SIAG Chair and Program Director must contact SIAM’s Director of Programs and Services with a list of five (5) cities (not the hotel or venue itself) and conference date ranges they consider suitable, at least 24 months and preferably 30 months prior to the anticipated conference dates. SIAM staff will prepare and distribute a request for proposals to the designated cities and respond to the SIAG officers with a list of viable proposals typically within 2-3 months. SIAG officers who wish to select a hotel or other professional conference venue in the U.S. or Canada do not need to submit the form available through the link below; an email with the list of five (5) candidate cities will suffice.
Placement of a SIAG conference on a university campus often saves cost on facilities and sometimes personnel, which then translates into reduced registration fees for attendees. If the university is in the U.S. or Canada, SIAM will run the conference much as it does conferences held at hotels or other conference venues, but with a memorandum of agreement between SIAM and the host department or university administration identifying the responsibilities of both parties. In this case, at least 24 months and preferably 30 months in advance of the anticipated conference dates the SIAG Chair and Program Director must provide the form available by clicking on the link below to a local organizer at the university to complete and send to SIAM’s Director of Programs and Services.
Placement of a SIAG conference on a university campus or at a conference venue outside of the U.S. and Canada is an opportunity to showcase and promote activity around the world by the SIAG and in the SIAG’s area, while also serving as an important opportunity for recruitment to SIAM and the SIAG. Two important considerations for SIAG conferences planned for outside the U.S. and Canada are:
1) To maintain a strong connection to SIAM’s largest membership base, no two consecutive SIAG conferences with an in-person component may be placed at a venue outside of the U.S. and Canada; and
2) SIAM will have a financial stake in the conference, meaning either full financial control or a share in any surplus or deficit in conference revenue after expenses. The details of the sharing arrangement are left for discussion and may vary according to other factors.
Placement of a SIAG conference outside of the U.S. or Canada generally requires a local organizer at the host university or in the host city. At least 30 months in advance of the anticipated conference dates the SIAG Chair and Program Director must provide the form available by clicking on the link below to the local organizer to complete and return to SIAM’s Director of Programs and Services.
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