Instructions for Referees

SIAM/ASA Journal on Uncertainty Quantification

Instructions for Referees

SIAM/ASA Journal on Uncertainty Quantification (JUQ) depends heavily on our referees, and we are greatly indebted to you for maintaining the quality and timeliness of our journal. Thank you for your help in assessing manuscripts.

Referee Guidelines

Review Process

The manuscript submission and peer review process is broken down into the following steps:

  1. The author submits a manuscript.
  2. One of the journal's editors-in-chief assumes responsibility. This editor will make the final decision. He or she may assign an associate editor.
  3. The associate editor selects referees to review and report on the manuscript.
  4. The referees review the manuscript.
  5. The associate editor makes a recommendation to the editor.
  6. The editor makes a decision and the author is contacted.

Navigating the System

When invited to serve as a referee there are two ways to gain access to the manuscript.

  1. The "View" link in your email message automatically logs you into the system and takes you directly to the files for the pertinent paper. After you have seen the material you are asked to accept or decline the invitation.
    1. Accept referee assignment: Clicking this link generates an email that is sent to you with full review instructions.
    2. Decline referee assignment: If you are unable to review this manuscript and must decline, we appreciate any suggestions of potential referees. You can suggest other reviewers or offer any observation on the paper by email.
  2. You can alternately access your files by logging into the system located here, using your user name and password. You are then taken to your "Home" page. It will list your assignment via a manuscript link. After clicking this link, you will be presented with a screen containing:
    1. Information about the specific manuscript and the paper in PDF format
    2. Links to Accept/Decline to serve as a referee
    3. A link to contact journal staff

Review Manuscript

Once you have accepted the referee assignment you will be presented with a "Review Manuscript" link. Clicking on this link displays your assessment screen. Here, you can enter your recommendation and report.

Note that in giving a recommendation, along with a free-form text box that allows you to copy and paste a report and /or comments, you must:

Select from a drop-down menu. This manuscript is:

  • Excellent
  • Good
  • Fair
  • Poor
  • Not appropriate for the journal

Select from a drop-down menu. I recommend:

  • Reject
  • Return to the author for major revisions, outlined in report
  • Return to the author for minor revisions, outlined in report
  • Publish as is

Other Notes

Text Box for Reports

If you prefer to work offline, you may find it faster and easier to download and print the manuscript, draft your review remarks in plain text or TeX, and copy and paste into the referee remarks text area on this screen.

NOTE: As a referee, you have the option of attaching a file to deliver your report. It is recommended, however, that you instead use the text box on the Referee Recommendation Screen to type or paste plain text or TeX code. PDF and Word file attachments sometimes contain hidden information that reveal your identity. If you must send an attachment know that it may be forwarded to the author by the review editor, so please be sure to first edit the file for profile information that, if left in place, could disclose your identity as the owner/creator. See more information on finding and removing identity clues in referee reports.

Private Message to the Editor

There is also a separate text box available if you wish to include a private message to the editor. A point that is not meant for the author should go in the box labeled "Private Message to Editors." This is found directly below the "Detailed Comments" text box where you enter your report. The "Private Message to Editors" text box is optional, and should be used only for items not to be forwarded to the author.

Supplementary Materials

JUQ authors are encouraged to submit Supplementary Materials to complement articles. They might include additional figures or examples, animations, data sets used in the paper, computer code used to generate figures or tables, or other materials that are necessary to fully document the research contained in the paper or to facilitate the readers' ability to understand and extend the work.

If you are refereeing a paper that does include Supplementary Materials, along with the manuscript, know that the Supplementary Materials are generally not refereed but are available to you, as a referee. As part of your review you are asked to give the materials at least a cursory look and verify that they are appropriate to accompany the article. You may suggest changes, including removing some extraneous Supplementary Materials or moving items from the main text to the Supplementary Materials. The author is also asked to submit an index of the supplementary materials. You should find a listing of each item along with a brief description and a justification for why the item should be included. This should be helpful in judging the appropriateness of the materials. Read more for the full guidelines on the journal's Supplementary Materials policy.

Getting Help

If you need additional help, click on the "Help" signs throughout the system. A "Help" dialog will pop up with context sensitive help. You can also contact SIAM for further assistance.

Author Rights to Unpublished Manuscripts

All manuscripts are privileged documents; an author retains the right to the unpublished work. A referee should not use results or ideas obtained exclusively through the refereeing process in his or her own research.

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