Rules of Procedure
These RULES OF PROCEDURE (hereinafter called "RULES") apply to the SIAM Activity Group on Geosciences; Flow in Porous Media and Geophysics. This SIAM activity group (hereinafter called "SIAG") to which these RULES apply is formed under the aegis of the Society for Industrial and Applied Mathematics (hereinafter called "SIAM"), and shall operate according to the bylaws of SIAM. The SIAG shall not affiliate with any other organization without first obtaining the approvals of the SIAM Council and the SIAM Board of Trustees. No provisions of these RULES shall be construed so as to contradict the bylaws of SIAM.
Article I: Purpose
The purpose of the SIAG on Geosciences is to provide an established forum for interdisciplinary interactions among mathematicians, engineers, chemists, physicists, and other scientists having special interests in flow in porous media and geophysics.
Article II: Activities
The SIAG will organize activities, including conferences and publications, to promote the interaction of practitioners and researchers and to keep the SIAM membership up to date on trends in geosciences.
The SIAG shall not present awards or otherwise recognize scientific achievement, professional service, or the like without prior approval by both the SIAM Major Awards Committee and the SIAM Council of the award criteria, the method of selection of recipient(s), the nature of the award, and all other aspects, if any, of each such award must have the prior approval of the SIAM Board of Trustees.
Article III: Meetings
With the approval of the SIAM Program Committee, the SIAG will organize special paper sessions at SIAM meetings, conduct special one- or two-day meetings immediately before or after a regular SIAM meeting, and continue the conferences SIAM already has initiated so long as they are appropriate. Other SIAG meetings may be organized only with the approval of the SIAM President and Vice President for Programs.
Article IV: Publications
With the approval of the appropriate managing editor, the SIAG may provide articles and news columns in SIAM News and on special occasions, subject to the usual process of editorial review, provide articles for a portion of the SIAM journal devoted to topics suggested, organized, and/or prepared by the SIAG. The SIAG will not produce any publications without the specific approval of the SIAM Publications Committee and the SIAM Board of Trustees.
Article V: Membership
Membership in the SIAG shall be open to any SIAM member, but to no others.
Article VI: Officers
Section 1. There shall be a chairperson, vice chairperson, secretary, and program director, all of whom shall be members of SIAG. Nine months prior to the end of each three-year period of operation, the SIAG, through a nominating committee, shall solicit nominees for election to these offices, the election to take place four months prior to the end of the three-year operating period.
Nominees shall be selected by the nominating committee six months prior to the end of the three-year operating period. Ballots shall be sent to the SIAG membership in the first week of the fourth month prior to the end of the three-year operating period.
The nominating committee shall consist of the chairperson, the vice chairperson, the secretary, the program director, and two members of the SIAG selected by the SIAM Council.
On the initial formation of the SIAG, the SIAM President shall appoint the chairperson with the approval of the SIAM Council. The chairperson shall appoint the other officers specified herein with the approval of the president.
Section 2. The SIAG chairperson shall oversee the activities of the SIAG, act as necessary to maintain an active SIAG, and preside at its meetings. In the absence of the chairperson, the vice chairperson of the SIAG shall assume the duties of the chairperson; in the absence of the vice chairperson, the secretary of the SIAG shall assume the duties of the chairperson; and in the absence of the secretary, the program director of the SIAG shall assume said duties.
Section 3. The secretary of the SIAG shall keep a record of the affairs of the SIAG and handle correspondence. The secretary of the SIAG shall submit a written report on its activities to the SIAM Council at each meeting of the council.
Section 4. The program director shall plan and arrange for and take actions as necessary to insure the implemention of the activities of the SIAG.
Article VII: Monies for Support
Section 1. Each member of the SIAG shall be assessed an annual membership fee at the time of payment of annual SIAM dues. The period to which that fee applies for each SIAG members shall coincide with that member's SIAM membership. Such monies shall be assessed on a per-member basis for costs incurred by SIAM in providing services to the members of the SIAG. The fee shall be established by the SIAM Board of Trustees with the advice of the SIAG chairperson.
Section 2. The SIAG chairperson must submit an expense budget for each calendar year to the SIAM controller by no later than June 1 of the preceding year, which budget shall be used by the SIAM Board of Trustees and used by that board in establishing the fee to be assessed for that calendar year. Budget changes must have the approval of the SIAM Treasurer or his designate.
Section 3. Proposals for special meetings and publications by the SIAG shall have the approval of the cognizant SIAM committee and be costed by the SIAM Controller, with the cooperation of the SIAG chairperson. Normally such costs must be offset by fees levied for the purpose, grants, and/or contributions. All solicitations and proposals to outside sources must have the approval of the cognizant SIAM committee and Managing Director.
All other requests for funds to support SIAG activities should be made by the SIAG chairperson in writing to the SIAM Treasurer, or to the Managing Director acting on behalf of the SIAM Treasurer. A loan or grant to the SIAG not to exceed $500 may be made by the SIAM Treasurer. Only one such loan or grant may be made to the SIAG during any fiscal year. Other loans or financial grants to the SIAG shall have the approval of the SIAM Board of Trustees.
All requests for funds shall be substantiated by a budget for the proposed expenditures.
Article VIII: Contracts
No officer or member of the SIAG may apply for a grant to support SIAG activities or enter into any contract to support such activities or to provide services without specific approval in writing by the president and chairman of the SIAM Board of Trustees or the Managing Director acting on behalf of the chairperson or president.
No SIAG or any officer or representative thereof shall have any authority to contract debts for, pledge the credit of, or in any way bind SIAM.
Article IX: Collections and Disbursements
Section 1. All funds collected for the support of the SIAG shall be collected by SIAM, or by the SIAG acting on behalf of SIAM and as directed by the SIAM Treasurer or by the Managing Director acting on behalf of the SIAM Treasurer.
Section 2. All disbursements shall be made only on the receipt of substantiating vouchers and only for those expenses provided for by the budget governing those expenditures.
Section 3. The SIAM Treasurer shall provide an accounting of all disbursements made on behalf of the SIAG immediately following completion of the annual SIAM audit. Disbursements made for purposes other than the SIAG shall have the approval of the SIAM Board of Trustees.
Section 4. In the event the SIAG is terminated, all monies credited to the SIAG account shall revert to SIAM.
Article X: Changes
Changes to these RULES may be made at any time by the SIAM Council and the SIAM Board of Trustees on the recommendation of the SIAM President. Changes to these RULES may be made by the SIAG with the approval of the council and board.
Article XI: Period of Operation
The initial period of activities of this SIAG shall begin on January 1, 1992, and end on December 31, 1994. The SIAM Council, July 11, 1993, and the SIAM Board of Trustees, July 17, 1993, renewed the SIAG charter for a three-year term beginning January 1, 1995, and ending December 31, 1997. The SIAM Council, July 25, 1996, and the SIAM Board of Trustees, July 27, 1996, renewed the SIAG charter for a three-year term beginning January 1, 1998, and ending December 31, 2000. The SIAM Council, May 13, 1999, and the SIAM Board of Trustees, May 15, 1999, renewed the SIAG charter for a three-year term beginning January 1, 2001, and ending December 31, 2003. The SIAM Council, July 12, 2002, and the SIAM Board of Trustees, July 13, 2002, renewed the SIAG charter for a three-year term starting January 1, 2004, and ending December 31, 2006.
If the SIAG desires to continue its activity following its termination date, it shall apply to the SIAM Council for renewal six months prior to the end of its termination date. Its application for renewal shall describe how the SIAG will continue to complement SIAM activities and describe its support of the function indicated in its RULES.
The SIAG shall terminate its activities following its termination date unless it has SIAM Council approval and SIAM Board of Trustees authorization.